eSDS module

eSDS (Electronic Document Flow System) lets a company register, approve and store its internal and external documents in one paperless system. In the eSDS module of One Soft ERP your documents are always accessible and safe: you set up your clerical and approval flow, documents are processed on time, and the signature and approval chain stays in the system.

With paper-based clerical work, as a document moves from desk to desk it is hard to know where it is stuck, who is holding it up and which copy is the latest. With electronic document management, every document's path is visible in the system: who it was sent to, who approved it, and which stage it is waiting at.

In this module, your documents will always be accessible and safe. By setting up your clerical and approval flow in this module, you will be able to process documents on time.

For companies working with government-linked clients or tender requirements, paper document flow makes the audit trail harder to maintain. The eSDS module keeps the signature and approval chain in the system, preserving that audit trail.

Who it's for

• Companies with heavy document flow that want to move away from paper
• Businesses working with government-linked clients or tender requirements
• Organisations that must prove who approved a document and when
• Clerical, legal and administrative departments

How it works

1. 01The document is registered in the system.
2. 02It is sent for approval following your company's flow.
3. 03The responsible people approve or sign the document.
4. 04The document is sent for action and its execution is tracked.
5. 05The document is archived with its full approval history.

Key capabilities

• Clerical flow set up: documents registered and sent for action
• Approval and sign-off flow that fits your company
• Signature and approval chain kept in the system (audit trail)
• Incoming and outgoing letters, orders and internal requests registered
• Files attached to documents, and document search
• Access to documents restricted by role
• Deadline control

How it connects to other modules

In One Soft ERP, orders, invoices and other operational documents go through approval in their own modules. The eSDS module applies the same approach to general clerical documents, so all company documents — operational and administrative — are managed in one system with the same approval logic.

Requisition module Purchase Order module Sales Invoice module

Benefits

• Documents are not lost and can be found any time
• Documents are processed on time
• Approval history is ready for audit
• Less spent on paper and printing

Frequently asked questions