Sales Payment module

Customer payment accounting shows which invoice every receipt belongs to and how much each customer still owes. In the Sales Payment module of One Soft ERP, when a customer pays against an invoice a Sales Payment document is created — for the full or a partial amount — and the sales order, invoice and payment chain is complete.

When customer payments only show up on the bank statement, finding out which payment settles which invoice and who is late by how much takes manual reconciliation. The Sales Payment module links every receipt to its invoice the moment it is recorded.

Sales Payment module is a module where financial transactions related to the customer are performed. When you issue any invoice to a customer, the same process is performed in your Sales Invoice module, where a document is created. This is your Sale Invoice document. When a customer pays you based on this invoice, you have a Sales Payment document created. You create a Sales Payment document based on the invoice entered. The customer can pay both in full and in part and for that amount paid, you create a Sales Payment document.

Thus, both the Sales Invoice and Sales Payment modules – are the modules in which the financial transactions related to the customer are performed.

Not tracking the aging of receivables hides debtor risk. The Sales Payment module links every payment to its invoice, making that risk visible.

Who it's for

• Finance teams receiving and reconciling customer payments
• Companies accepting payments in instalments
• Management that wants control over receivables and late payments

How it works

1. 01The customer pays against an invoice.
2. 02A Sales Payment document is created and linked to the invoice.
3. 03The amount paid, in full or in part, is recorded.
4. 04The customer's amount paid and balance owed become visible.

Key capabilities

• Sales Payment documents created against invoices
• Full and partial payments recorded
• Every payment linked to its invoice
• Amount paid and balance owed tracked per customer
• Receivables ageing (overdue amounts made visible)
• Bank and cash receipts recorded
• Accounting postings for payments passed to Finance

How it connects to other modules

Sales Payment is the last link of the sales chain: Sales Order → Sales Invoice → Sales Payment. Because the payment is tied to the invoice and the invoice to the order, you can see how much a customer has paid and still owes on every order. For sales that start from a customs document, the same figures are tracked on the Customs document and combined in one report.

Sales Order module Sales Invoice module Customs module

Benefits

• Debtor risk does not stay hidden
• It is clear which invoice every receipt belongs to
• Partial payments reduce the balance correctly
• Sales and finance work from the same numbers

Frequently asked questions